Automate Your Clinic’s Billing and Reception—Without Adding Staff

 Med Office HQ helps independent clinics using Athena EMR save time, reduce errors, and increase revenue with AI-powered automation tools.

Grow Your Practice Without Growing Your Overhead

Running a successful clinic isn’t just about patient care—it’s about managing your time, staff, and revenue effectively.
Med Office HQ gives you the tools to grow sustainably without adding headcount or increasing costs.

With AI handling repetitive billing and reception tasks, your team can focus on delivering better patient experiences, expanding services, and bringing in more revenue.

  • “Used by 40+ private practices across the U.S.”

  • “Average 30% time savings within 30 days.”

  • Athena and clinic partner logos.

Running a Clinic is Hard Enough- Billing & Calls Should'nt Make it Harder

Every day, clinic staff are buried under administrative tasks—chasing coding errors, answering the same patient questions, and juggling calls. It’s stressful, time-consuming, and expensive.

You deserve tools that do the work for you—so you can focus on patients, not paperwork.

  • Coding errors that cause claim rejections

  • Patients on hold for minutes (or never calling back)

  • Lost revenue from missed appointments

  • Burnout from repetitive admin work

Tools That Solve Your Biggest Problems

MedOfficeCoder

Automate medical coding for Athena EMR

  • AI-powered claim coding

  • Customizable for each insurance payer

  • Reduces claim rejections and manual review time

MedOfficeReceptionist

Your AI receptionist for inbound calls.

  • Answers patient calls 24/7

  • Schedules appointments directly in Athena

  • Collects insurance info and answers basic clinical questions

How We Work

At Med Office HQ, we follow a simple yet effective process to ensure that we deliver results-driven solutions tailored to your needs

Consultation

Med Office HQ empowers clinics to streamline daily operations and eliminate administrative burdens. Our AI-driven tools integrate seamlessly with Athena EMR, enhancing efficiency, accuracy, and patient experience. The outcome is a smoother workflow that lets providers focus on delivering quality care while automation handles the rest.

Results

Clinics using our solutions report measurable improvements within weeks — up to 70% less manual coding, 40% faster claim processing, and improved patient satisfaction through 24/7 AI receptionist support. These results translate into stronger revenue cycles, fewer errors, and a more productive healthcare team.

FAQ's

What is Med Office HQ?

Med Office HQ provides AI-powered automation tools for clinics using Athena EMR, helping them eliminate manual coding, billing, and reception tasks so staff can focus on patient care.

Does Med Office HQ work with other EMRs or only Athena?

Right now, our tools are built and optimized for Athena EMR to ensure seamless integration and maximum accuracy.
Support for additional EMRs is planned for the future.

How long does it take to get set up?

Most clinics are fully up and running within 2–4 weeks, depending on the complexity of your workflow.
Our team handles setup, testing, and training to make sure you’re confident from day one.

Is Med Office HQ secure and HIPAA-compliant?

Yes. Data security and patient privacy are top priorities.
We use HIPAA-compliant infrastructure with encryption, access controls, and continuous monitoring.

Will this replace my front desk or billing staff?

Not at all — Med Office HQ is designed to support your team, not replace them.
It handles repetitive tasks (coding, scheduling, call routing) so your staff can focus on patient interaction and higher-value work.

© Copyright 2025. Med Office HQ. All rights reserved.